Policies & Waivers

Welcome to the Ballet Lubbock School! Whether you are a student, parent, or friend, we think you’ll find Ballet Lubbock a rich and engaging experience.

Click the tabs to view various policies, or download our full Waivers and Policies document below.

DOWNLOAD SCHOOL POLICIES & WAIVERS (PDF)

Questions? Please contact Ballet Lubbock at 806.785.3090 or info@balletlubbock.org.

TUITION

Our tuition fees are an annual amount, billed in 8 installments on the 15th of the month, September through April. We understand circumstances may require you to set up a different pay schedule, please contact our Business Manager should you require assistance in this manner.
Tuition is not based on a monthly fee. Payment may be made by cash, check or credit card.

Autopayments may be set up using a credit card or bank account. Please be aware, if your credit card or bank account information changes, it will need to be updated on your Ballet Lubbock account.

Students are allowed to withdraw from classes at any time. However, we must receive notification by the 5th of the month in order for you to not be charged the next installment.

Tuition can be paid in full or in advance at any time.

FEES

There is a one-time new student registration fee of $25. There are no other fees, such as costume fees, associated with Ballet Lubbock.

LATE PAYMENT POLICY

There is a $15 late fee for all payments made after the 15th of the month. We recommend setting up auto payments to avoid late fees. Outstanding tuition may result in your student being removed from class, a performance, and/or the School Performance.

RETURNED CHECKS

Any check returned to Ballet Lubbock’s bank for insufficient funds goes automatically to InstaChek which charges a fee for repayment. This fee will be passed on to the writer of the check.

WITHDRAWING

Please immediately notify Ballet Lubbock in writing if you plan to remove your student from our school. In order to not be charged for the month, notification must be given by the 5th of that month. This ensures that your account will be closed properly, any auto payments to be stopped, and that your student is removed from the roll sheets. Ballet Lubbock is not responsible for fees incurred due to failure of withdrawal notification.

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ATTENDANCE

Attendance is critical to consistent progress and advancement in the School. Students who are injured are expected to observe classes and take notes. Poor attendance (for any reason) may jeopardize a student’s placement, participation in productions, promotion or Financial Aid.

3 absences per year may be made up within the month of the absence by emailing attendance@balletlubbock.org. Classes are made up by attending another section of your level, or if your level does not have another section, attending a class from the level below.

If your child is injured and will miss a prolonged series of classes, we ask that you provide us with an applicable doctor’s note.

ATTENDANCE POLICY FOR PERFORMANCE REHEARSALS AND PRODUCTION

ATTENDANCE

Consistent and punctual attendance at rehearsals and performances is required.

Any conflict due to a graded, school-mandated requirement needs to be discussed with the Artistic Director as soon as the conflict becomes known to the student. No other scheduling conflict is permitted.

ABSENCES

If a student must miss a rehearsal due to illness or family emergency, it is the responsibility of the parent/guardian to notify the Artistic Director in writing via e-mail (yvonne@balletlubbock.org) prior to the rehearsal or performance.

An unreported absence is a breach of the performance contract, and the dancer may not be allowed to participate in the production.

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CLASS BEHAVIOR POLICY

Students are expected to respect their instructors and peers, and behave appropriately in class. Parent/guardian communication will be prioritized as behavior issues are addressed, and may extend to written notices. In extenuating circumstances where behavior issues still do not improve, your student may be dismissed from class for the duration of the semester or school year.

CLASS OBSERVATION

Observation week is the 4th week of each month and all studio blinds will be open. Weekly classes are not open to observation. This allows students to focus completely on their teacher’s instruction without distraction.

CLASS CANCELLATIONS, SCHOOL PERFORMANCE

After a period of two (2) weeks into either the fall or spring semesters, any class with enrollment of four (4) or fewer students can be canceled. If for any reason, a class enrolling four (4) or fewer students is not canceled altogether, then it is at the full discretion of the Artistic Director whether that class will participate in performances, including the School Performance.

SCHEDULE

Ballet Lubbock’s School Calendar can be found on the Ballet Lubbock website. Ballet Lubbock has the discretion to cancel classes due to inclement weather. In such instances, the Ballet Lubbock staff will notify parents as soon as possible using the contact information you have provided. E-mail is the primary form of communication, but text messages may also be used. Please keep all contact information current, by logging into your DanceStudio Pro account.

PROGRESS REPORTS

Progress reports and parent/student conferences are used to communicate a student’s development and level placement for the following school year. All students receive progress reports, and the reports should be read as a summary of the growth made over the past term. Students may be advanced according to progress and ability at the discretion of the Artistic Director.

ADVANCEMENT REPORTS

An advancement letter will be sent out at the end of the season regarding what class your student(s) will need to take next year. Students may be advanced according to progress and ability at the discretion of the Artistic Director. It is not uncommon for students to remain in their ballet level for more than one year in order to gain complete mastery of skills and advance successfully to the next level.

Creative Movement through Level 3:
Students will receive a progress report in December and a progress report in April that states level placement for the following school year.

Level 4 through Company:
Students will receive a progress report in December and participate in a parent/student conference in April to discuss the past term’s progress, and placement for the following school year. Both Parent/Guardian and student must be present for the conference with the Artistic Director and Ballet Mistress.

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WAIVER OF LIABILITY

Ballet Lubbock strives to provide the safest possible instructional methods and facilities for your student. However, ballet is a very physical activity. As such, there is always the possibility of an injury. Because of this fact, we require that you release Ballet Lubbock and its staff from any liability for any injury your student may incur while:

  • at the Ballet Lubbock Studio
  • at any Ballet Lubbock event outside of the Studio
  • during a class, rehearsal or performance sponsored or arranged by Ballet Lubbock.

By enrolling at Ballet Lubbock, you agree to waive liability.

MEDIA WAIVER

By enrolling at Ballet Lubbock, I give permission for the enrolled person(s) name and image to be used in Ballet Lubbock promotions. I understand I may contact the office in writing to deny the use of the enrolled person(s) image and name.

The use of material protected by copyright, trademark law, or other intellectual property rights without permission is prohibited. Examples of copyrighted material include, but are not limited to, Ballet Lubbock’s logos, images (including, but not limited to, photos from performances, rehearsals, practices, and Ballet Lubbock events, as well as marketing collateral), performance audio recordings, performance video footage, footage filmed on Ballet Lubbock property (including, but not limited to, the Civic Center), costume and scenic designs, choreography, and materials written by Ballet Lubbock (including, but not limited to, text from brochures, programs and Ballet Lubbock’s website).

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PERMISSION TO TREAT

By signing your child’s Permission To Treat form, you hereby grant Ballet Lubbock the authority to obtain medical treatment for students enrolled in Ballet Lubbock classes.

Ballet Lubbock shall have the authorization to:

  • Obtain medical treatment and procedures for the child(ren) as may be appropriate in emergency circumstances, including treatment by physicians, hospital and clinic personnel, and other appropriate health care providers.
  • Obtain routine medical treatment from appropriate health care providers if symptoms of illness occur (e.g., fever, coughing, irregular breathing, unusual rashes, swallowing problems, etc.).
  • The grant of temporary authority shall begin on date or registration and remain effective until terminated by the undersigned.
  • In case of an emergency, the care provider(s) should first try to contact the parent(s). If the parent(s) cannot be reached, the care provider should then contact the emergency contacts provided during registration.
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SOCIAL MEDIA POLICY

Regarding Social Media, Ballet Lubbock encourages all Staff, Faculty, Company Members, Students and Parents to engage with Ballet Lubbock social media pages. All active social media participants, directly or indirectly representing the Ballet Lubbock brand, should be aware that Ballet Lubbock reserves the right to request immediate removal of content that in any way relates to Ballet Lubbock or activities herein. Unless you have received permission from the Marketing Manager, you should not in any way imply that your speech is approved or adopted by Ballet Lubbock or that you speak in any official capacity for Ballet Lubbock.

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ANNOUNCEMENTS

Announcements and scheduling changes are made by e-mail and on bulletin boards throughout the school. Text messaging is also occasionally used, so please keep your information current. It is your responsibility as parent/guardian to check in for pertinent news and information.

COMMUNICATION POLICY

Ballet Lubbock is a community that resolves conflict through respectful dialogue and a spirit of compromise. Our community includes students, parents, instructors, staff, volunteers, contract personnel, and others who contribute to the successful continuity of Ballet Lubbock programs. Should any member of the Ballet Lubbock community demonstrate hostility or intimidation to any other member of the Ballet Lubbock community in any form (verbal, written, physical, etc.), then the offending individual can be dismissed permanently from Ballet Lubbock’s School and/or programs without discussion or debate.

PERSONAL BELONGINGS

It is the responsibility of the student to collect all personal belongings from the building before departing. Under no circumstance will Ballet Lubbock be held liable for misplaced or stolen personal property. You are urged to check the corridor, lobby, and restroom for personal belongings each time you leave the School. A lost and found will be maintained by the office. Items will be donated after two months.

PARKING AND PICK-UP GUIDELINES

Please refrain from parking on or in front of the school entrance or sidewalks. Parents must park and escort their student(s) to class. Students of all levels must wait inside the Ballet Lubbock School to be picked up. Students are not permitted to wait outdoors for transportation. All children are prohibited from playing in the parking lot of the School.

FOOD/BEVERAGE POLICY

Ballet Lubbock is a tree nut free zone. Only bottled water is allowed in the Ballet Lubbock School. Please provide your child with a suitable bottle for water. A reverse osmosis water system is available at the studio. Food and other beverages are only permitted in designated areas at the discretion of instructors.

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