Policies & Waivers

Welcome to the 2016-2017 Ballet Lubbock School Year! Whether you are a student, parent, or friend, we think you’ll find Ballet Lubbock a rich and engaging experience.

On this page, you will find:

Questions? Please contact Ballet Lubbock at 806.785.3090 or info@balletlubbock.org.

TUITION

TUITION

Our tuition fees are an annual amount, billed in 8 installments on the 15th of the month, September through April.

We understand circumstances may require you to set up a different pay schedule, please contact our Business Manager should you require assistance in this manner.

Tuition is not based on a monthly fee.

  • Payment may be made by cash, check or credit card.
  • Autopayments may be set up using a credit card or bank account. Please be aware, if your credit card or bank
    account information changes, it will need to be updated on your Ballet Lubbock account.
  • Tuition is not prorated. Students are allowed to withdraw from classes at anytime, but we must receive notification
    by the 5th of the month in order for you to not be charged the next installment.
  • Tuition can be paid in full or in advance at any time.

FEES

There is a one-time new student registration fee of $25. There are NO OTHER FEES, such as costume fees, associated with Ballet Lubbock.

LATE PAYMENT POLICY

There is a $15 late fee for all payments made after the 15th of the month. We recommend setting up autopayments to avoid late fees. Outstanding tuition may result in your student being removed from class, a performance, and/or the School Performance.

RETURNED CHECKS

Any check returned to Ballet Lubbock’s bank for insufficient funds goes automatically to InstaChek which charges a fee for repayment. This fee will be passed on to the writer of the check.

WITHDRAWING

Please immediately notify Ballet Lubbock in writing if you plan to remove your student from our school. In order to not be charged for the month, notification must be given by the 5th of that month. This ensures that your account will be closed properly, autodrafts stopped, and that your student is removed from the roll sheets. Ballet Lubbock is not responsible for fees incurred due to failure of withdrawal notification.

ATTENDANCE

Attendance is mandatory for all classes and rehearsals within a student’s level. Attendance directly impacts the student’s progress. The consistent class work is how a student learns the proper and required technique for their level. Consistent attendance also promotes and emphasizes commitment, discipline and prepares the dancers as a whole to perform as an ensemble onstage.

  • Payment may be made by cash, check or credit card.
  • Autopayments may be set up using a credit card or bank account. Please be aware, if your credit card or bank
    account information changes, it will need to be updated on your Ballet Lubbock account.
  • Tuition is not prorated. Students are allowed to withdraw from classes at anytime, but we must receive notification
    by the 5th of the month in order for you to not be charged the next installment.
  • Tuition can be paid in full or in advance at any time.

CLASS ATTENDANCE POLICY

  • EXCUSED ABSENCES: Students are permitted three (3) excused class absences. Excused absences are illness, family emergency, and any graded school activity. Parents must submit the reason for any absence via email to info@balletlubbock.org. Parents of students who have more than (3) excused absences will be contacted by the artistic director/teacher. More than three (3) excused class absences will be grounds for removal from a production and/or performance, at the discretion of the Artistic Director.
  • UNEXCUSED ABSENCES: Students are expected to attend class. Unexcused absences are not allowed. Parents of students who more than (2) unexcused absences will be contacted by the artistic director/teacher. More than two (2) unexcused class absences will be grounds for removal from a production or performance, at the discretion of the Artistic Director.
    TARDINESS: The prevention of injury is a priority at Ballet Lubbock. Therefore, students arriving 15 or more minutes late will be asked to observe class and not participate. This is a preventative step against developing physical injury. Parents of students who have more than (3) tardies will be contacted by the artistic director/teacher. More than three (3) tardies could result in a student being placed in a lower level or asked to repeat a level, at the discretion of the Artistic Director.
    MAKEUP CLASSES: There are no refunds for missed classes and/or school holidays (most of which fall on Saturdays and Mondays). Students may make up missed classes by attending another section. If a student wishes to make up a class, whether due to absence and/or school holiday, please notify your instructor and ask which class would be appropriate.
    ILLNESS: If your child is sick or contagious, then it is your responsibility to notify Ballet Lubbock immediately via email to info@balletlubbock.org of any illness-related absence. Please do not bring a contagious student to class.
    INJURY: If your child has an injury precluding physical activity, then you must notify Ballet Lubbock immediately via email to info@balletlubbock.org. If your child is well enough to watch, please bring them to observe their class. If the injury recovery will extend beyond multiple classes, please provide a doctor’s note to the office.

ATTENDANCE POLICY FOR PERFORMANCE REHEARSALS AND PRODUCTION

To insure the quality of the performance and the preparedness of the dancers, students are not allowed to miss more than one Nutcracker or Spring Performance rehearsal. Two or more absences of these mandatory rehearsals are grounds for removal from the production. The decision will be left solely to the discretion of the Artistic Director. Any request for absence of a production rehearsal MUST be presented in writing and have prior approval of the Artistic Director. Students are expected to perform at all of their assigned performances.

CLASS INFORMATION

CLASS OBSERVATION

Weekly classes are not open to observation. This allows students to focus completely on their teacher’s instruction without distraction. Observation day is the last class of each month, when we open the studio blinds.

CLASS CANCELLATIONS, SCHOOL PERFORMANCE

After a period of two (2) weeks into either the fall or spring semesters, any class with enrollment of four (4) or fewer students can be canceled. If for any reason, a class enrolling four (4) or fewer students is not canceled altogether, then it is at the full discretion of the Artistic Director whether that class will participate in performances, including the School Performance.

SCHEDULE

Ballet Lubbock’s 2016-17 School Calendar is attached and can also be found on the Ballet Lubbock website. Ballet Lubbock has the discretion to cancel classes due to inclement weather. In such instances, the Ballet Lubbock staff will notify parents as soon as possible using the contact information you provide. E-mail is the primary form of communication.

CLASS BEHAVIOR POLICY

Students are expected to respect their instructors and peers, and behave appropriately in class. Parent/guardian communication will be prioritized as behavior issues are addressed, and may extend to written notices. In extenuating circumstances where behavior issues still do not improve, your student may be dismissed from class for the duration of the semester or school year.

PROGRESS REPORTS

Progress reports are sent out twice per school year. The Fall progress reports are sent out in December, and the Spring progress reports are sent the week before Spring break.

ADVANCEMENT REPORTS

An advancement letter will be sent out at the end of the season regarding what class your student(s) will need to take next year. Students may be advanced according to progress and ability at the discretion of the Artistic Director. It is not uncommon for students to remain in their ballet level for more than one year in order to advance successfully to the next level.

 

ADDITIONAL INFORMATION

FOOD/BEVERAGE POLICY

Only bottled water is allowed in the Ballet Lubbock School. Please provide your child with a suitable bottle for water. A reverse osmosis water system is available at the studio. Food and other beverages are only permitted in designated areas at the discretion of instructors. Ballet Lubbock is a peanut free zone.

ANNOUNCEMENTS

Announcements and scheduling changes are made by e-mail and on bulletin boards throughout the school. Updates are also available on the Ballet Lubbock website at www.balletlubbock.org. It is your responsibility as parent/guardian to check in for pertinent news and information.

PARKING AND PICK-UP GUIDELINES

Do not park on or in front of the school entrance or sidewalks. Parents must park and escort their student(s) to class. Students of all levels must wait inside the Ballet Lubbock School to be picked up. Students are not permitted to wait outdoors for transportation. All children are prohibited from playing in the parking lot of the School.

PERSONAL BELONGINGS

It is the responsibility of the student to collect all personal belongings from the building before departing. Under no circumstance will Ballet Lubbock be held liable for misplaced or stolen personal property. You are urged to check the corridor, lobby, and restroom for personal belongings each time you leave the School. A lost and found will be maintained by the office. Items will be taken to Goodwill after two months.

COMMUNICATION POLICY

Ballet Lubbock is a community that resolves conflict through respectful dialogue and a spirit of compromise. Our community includes students, parents, instructors, staff, volunteers, contract personnel, and others who contribute to the successful continuity of Ballet Lubbock programs. Should any member of the Ballet Lubbock community demonstrate hostility or intimidation to any other member of the Ballet Lubbock community in any form (verbal, written, physical, etc.), then the offending individual can be dismissed permanently from Ballet Lubbock’s School and/or programs without discussion or debate.

 

PERMISSION TO TREAT

I, the undersigned parent, hereby grant Ballet Lubbock the authority to obtain medical treatment for students enrolled in Ballet Lubbock classes.

Ballet Lubbock shall have the authorization to:

  • Obtain medical treatment and procedures for the child(ren) as may be appropriate in emergency circumstances, including treatment by physicians, hospital and clinic personnel, and other appropriate health care providers.
  • Obtain routine medical treatment from appropriate health care providers if symptoms of illness occur (e.g., fever, coughing, irregular breathing, unusual rashes, swallowing problems, etc.).

The grant of temporary authority shall begin on date or registration and remain effective until terminated by the undersigned.

In case of an emergency, the care provider(s) should first try to contact the parent(s). If the parent(s) cannot be reached, the care provider should then contact the emergency contacts provided during registration.

WAIVER OF LIABILITY

Ballet Lubbock strives to provide the safest possible instructional methods and facilities for your student. However, ballet is a very physical activity. As such, there is always the possibility of an injury. Because of this fact, we require that you release Ballet Lubbock and its staff from any liability for any injury your student may incur while:
  • at the Ballet Lubbock Studio
  • at any Ballet Lubbock event outside of the Studio
  • during a class, rehearsal or performance sponsored or arranged by Ballet Lubbock.

By enrolling at Ballet Lubbock, you agree to waive liability.

MEDIA WAIVER

By enrolling at Ballet Lubbock, I give permission for the enrolled person(s) name and image to be used in Ballet Lubbock promotions. I understand I may contact the office in writing to deny the use of the enrolled person(s) image and name.